NYSCA seeks Executive Assistant to Executive Director.

Duties Description:

The Office of the New York State Council on the Arts, NYSCA, seeks an individual to join the senior management team as the Executive Assistant to the Executive Director. The individual will lead the management of the executive office and work closely with the Executive Director on a range of projects. In performing its mission, NYSCA invests public funds in support of the arts, and cultural and heritage activities for NY State’s citizens and visitors. In Fiscal Year 2016-2017, more than 1,450 organizations received over 1,960 grants valued in excess of $41M. The scope of this position will be broad, as the candidate will work across various areas of the agency, and the pace will be fast and intense. NYSCA seeks a candidate who will exert leadership over and take pride in the execution of all duties. These duties include, but are not limited to the following tasks:

· processing and tracking a high volume of information, then disseminating it in a timely, informed manner

· understanding the detailed information received and how it relates to the overall functioning of the agency, and to the larger agency role as part of NY State government

· assisting with special projects and initiatives; taking instructions from others and sharing responsibilities with superiors as needed while fulfilling tasks

· managing multiple calendars, e-mail accounts, and digital files

· communicating effectively with agency staff, Council members, the Council Chair and the Executive Chamber of the Governor

· writing professional correspondence for varied recipients

· preparation and scheduling of tasks for all Council meetings

This position provides an exceptional opportunity to gain an in-depth understanding of the workings of a state government agency through support of its senior executive. He or she must share the strong work ethic of the Executive Director and work collaboratively in advancing the efficiency and productivity of the agency.

Salary Range: $52,000-$58,000

Minimum Qualifications Required for Appointment:

The Executive Assistant position is open to candidates that possess:

· 2-4 years of experience in similar administrative or office management position

· Experience interacting with people of diverse professional and personal backgrounds

· Experience performing numeric analysis and synthesis of information

· Ability to prioritize and schedule work in a fast paced and complex work environment

· Ability to organize with meticulous attention to detail

· Excellent written, social, and verbal communication skills

· Fluent in Microsoft Office Suite, PowerPoint, Acrobat, PDF Creator, Photoshop, and Internet Research


BA, BS, or BFA required

Positon to be filled by September 1, 2017 – earlier would be ideal.

TO APPLY: The Office of General Services provides human resources support for the NYS Council on the Arts. Accordingly, to apply for this vacancy, candidates should submit a letter to HRresumes@ogs.ny.gov, Reference # 00018. Please include a clear, concise resume providing specific, verifiable information about their qualifying experience. This must be received in the OGS Division of Human Resources Management by the closing date or the response will not be considered.

Link to full posting: https://www.nysca.org/public/about/employment.htm

Flamenco Vivo seeks full-time Program Associate

Flamenco Vivo seeks a full-time Programming Associate to oversee a variety of responsibilities related to the management of our NYC programming including arts education, public performances and other community engagement activities. The Programming Associate works very closely with the Programming Director and Managing Director. Minimum two years of experience with arts program management required and experience working with public schools is preferred. While primarily working Monday to Friday, 10am-6pm, the person who takes this job must be willing to work some nights and weekends.

Responsibilities include:


  • Managing arts education partnerships with 20-25 school partners in NYC and tri-state area (one time bookings to multi-session residencies)
  • Marketing to new schools; developing contacts with Arts Education Liaisons


  • Field inquiries for public and private events
  • Advancing of performances with local venues
  • Booking and managing artists for local performances
  • Collaborating with Studio Manager to produce annual student performances and studio events


  • Maintaining the local activity calendar, contracts, artist fees and payment schedule
  • Database management, generating activity reports (attendance, surveys, evaluations, etc.)
  • Assisting with grant applications (supplemental/evaluation materials, budgets, etc.)

The ideal candidate will:

  • Be excited about creative problem solving and finding innovative ways to design, market and manage programs. Our team is growing so they ideal candidate will be excited about building and implementing systems and processes among the staff.
  • Be detail oriented and extremely organized. This role requires you to wear many hats, often simultaneously, so it is imperative to maneuver seamlessly between tasks!
  • Have exceptional verbal and interpersonal communication skills both over the phone and in person. This role is dependent on building and maintaining relationships with artists, school staff, presenters and more.
  • Be comfortable working in a fast-paced environment, and able to adapt to frequent, rapid changes
  • Enjoy a collaborative office culture but is also able to self-motivate and manage responsibilities independently.
  • Be fluent in Spanish (this is not a requirement but very helpful)

Compensation: Full-time salaried position, compensation commensurate with experience

About Flamenco Vivo Carlota Santana Founded in 1983, Flamenco Vivo Carlota Santana is one of America's most prominent culturally-specific dance companies, with the mission of promoting flamenco as a living art form and vital part of Hispanic heritage; producing quality dance works; and providing arts education/training that inspires young people while nurturing the next generation of Spanish dance artists. This informs all of our work, which includes creation, performance, community outreach and instruction, allowing us to entertain, engage and educate over 45,000 people each year. For more information, please visit our website at www.flamenco-vivo.org

How To Apply To be considered for the position, please email all of the items below to Hanaah Frechette at hanaah@flamenco-vivo.org and include “Program Associate” in the email’s subject line.

  1. An original cover letter including your interest in the position and Flamenco Vivo.
  2. A résumé no longer than (2) pages outlining your professional and educational experience.
  3. A list of (3) professional references complete with phone number, email address, and explanation of the relationship. References will not be contacted without your prior consent.

Incomplete submissions will not be considered. No calls please. Applicants are strongly encouraged to review our website at www.flamenco-vivo.org prior to submitting materials for consideration.

Flamenco Vivo Carlota Santana is an equal opportunity employer. All positions are filled without regard to race, color, religion, sex, national origin, age, or disability.

BAM Education hiring Teaching Artists

Brooklyn Academy of Music (BAM) seeks several highly qualified and experienced Teaching Artists to lead in-school pre-show preparatory workshops, residencies, public workshops, and after-school programs for Pre-K-12 participants during the 2017-18 academic year.

BAM is the United States’ oldest continually operating performing arts center located in Brooklyn, New York. For more than 150 years, BAM has been the home for adventurous artists, audiences, and ideas—engaging both local and global communities—by providing world-renowned programming in theater, dance, music, opera, and film. Over the years BAM has showcased the work of emerging artists and icons such as Robert Wilson, Peter Brook, Pina Bausch, Robert Lepage, Merce Cunningham, and Philip Glass. BAM’s annual Next Wave Festival has grown to be the largest festival in North America dedicated to the contemporary performing arts. BAM Education strives to provide every student access to BAM’s live performances and film offerings while engaging them with high impact arts learning experiences and educational resources.

Essential Duties and Responsibilities

  • Facilitate a one-time or a sequential series (ie. residency) of in-person or virtual workshops within BAM Education programs
  • Participate in multi-day curriculum development meetings at BAM with fellow BAM teaching artists to develop step-by-step lesson plans per BAM’s template(s)
  • Participate in reflection meetings with BAM staff and school partners
  • Communicate with school administrators/teachers to determine workshop scheduling
  • Participate in planning/reflection meetings with BAM staff and school partners
  • Attend relevant BAM performances
  • Submit online post-workshop reflection form to BAM following workshop(s)
  • Support program assessment and evaluation procedures
  • Support the planning and coordination of student culminating events
  • Attend BAM TA staff meetings, professional development, reflection and curriculum development meetings
  • Submit work hours on a weekly basis each Friday via online timesheet system

Working Conditions:

Work will occur in traditional (ie. public school classroom) and non-traditional learning environments. Meetings and professional development generally occur at the Brooklyn Academy of Music.

Required Education, Knowledge, Skills and Abilities

College degree (BA/BFA required, MA/MFA preferred) or professional equivalence Proven artistic and educational expertise in one or more of the following disciplines: theater (particular interest in TAs who specialize in Directing, Playwriting, Shakespeare, Arts for Social Justice), digital arts, film (particular interest in TAs who specialize in documentary film and animation), dance (particular interest in TAs who specialize in Contemporary and African dance styles) and spoken word poetry. Strong interpersonal, communication, public speaking, and customer service skills (both in person and over the phone).
Ability to build positive, collaborative working relationships with BAM staff, school teachers, administrators and diverse range of young people. Teaching experience in the arts (previous work in New York City preferred) Curriculum development experience Familiarity with the NYC Blueprint for the Teaching and Learning in the Arts, and the Common Core State Standards Willingness to work collaboratively with BAM Education staff and BAM Teaching Artists to develop curriculum Experience working with diverse youth populations. Experience working with English Language Learners, students with individual learning plans, and students with disabilities a plus Awareness of youth developmental stages and current youth issues Ability to work during school and/or after-school hours Commitment to ongoing growth and refinement of teaching artist skills by participating in appropriate meetings and BAM professional development

Application Instructions - must apply online, no phone calls or walk ins please. A complete application includes: A Cover Letter that succinctly communicates in one page how your educational and artistic background aligns with the arts education mission and services of BAM. A Teaching Resume that outlines all completed educational training and relevant teaching experience. An Artistic Resume that outlines all completed artistic training and relevant artistic experience. Include any relevant work samples, including webpages and video links. A Pre-Show Lesson Plan Activity designed to engage a class of 25-30 students for 10-15 minutes that prepares them for one of the shows/films from BAM Education’s 2016-17 season (a complete list of shows located at: http://www.bam.org/education). Submitted lesson plan should include: student learning objective(s), set-up instructions, step-by-step facilitation directions for activity, and post-activity reflection questions. The activity should be developed with a particular age/grade range of students in mind. For information about BAM Education’s past season go to www.bam.org/education Three References with contact information who can speak to your past experience, particularly your facilitation skills and ability to engaging young people through the arts. Application Deadline: Tuesday, June 13th. Auditions will be scheduled June 26, 27, and 28. Qualified applicants will be notified and invited for an interview/audition in mid-June. Incomplete applications will not be reviewed.

Full Time Bookkeeper, The Moth

As the bookkeeper, you will be responsible for entering financial transactions into QuickBooks, such as processing incoming payments and invoices, bank deposits and checks. You will also report to and support the Finance manager with monthly account reconciliations, maintaining accurate and organized financial records, and assisting with the annual independent audit and 990 tax preparation.

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